MICE Arrangements

A banquet booking, a group lunch/dinner event, an off-site day activity, or a residential conference, we have everything covered. Xenial acts as a transparent and unbiased facilitator, as well as an equal partner in event planning for corporates. The team works effortlessly to deliver every step of the way, enhancing the overall experience. The emphasis on value addition and exceeding expectations has always paid off remarkably for both - inhouse teams and the delegates. Our clients can concentrate on their core business, knowing that their meetings and events are safe in the hands of industry experts.


MICE stands for meetings, incentives, conferences, and exhibitions. MICE services involve planning and managing of events and experiences for business clients, including meetings, conferences, exhibitions, and other corporate events.

India is a popular destination for MICE events due to its diverse culture, rich history, and modern infrastructure. Major cities such as Mumbai, Delhi and NCR, Bangalore, and Hyderabad have a range of MICE-specific venues, including conference centres, hotels, and exhibition halls. Many of these venues offer state-of-the-art facilities and professional event management services to ensure that events are successful and run smoothly.

As a MICE company in Gurgaon, we at Xenial offer a range of services, including venue selection, event planning and management, transportation, accommodation, and entertainment. We work with our clients as their extended team to understand their specific needs and requirements and help them to plan and execute events that meet their objectives.

Our offerings revolve around corporate business meetings, incentive travel, conferences, exhibitions, corporate sightseeing tours, limousine services, and airport transfers as part of our B2B event hospitality services. We handle everything from start to finish, giving you a one-of-a-kind, stress-free experience.

Our professional team offers one-stop solutions for everything from initial planning to itinerary creation and logistics. We have an unrivalled track record of organising successful events ranging from corporate meetings for 10 people to institutional and educational seminars for 300 people to major regional conferences for up to 20,000 people in India's most prestigious cities and beyond.

Take a look at the MICE services we have onboard.

Corporate Meetings Arrangements

PAN India, we have organised several successful meetings, including corporate offsite meets that serve as retreats for training reinforcement and developing new visions.

This is What Xenial, as a MICE Services Provider Covers under the Meetings Offerings:

  • ➤ Event budget planning and control
  • ➤ Meeting venue and accommodation recommendations
  • ➤ Equipment rental; destination, on-site, and program management

When you are with Xenial, a tech-savvy MICE company in Gurgaon, to plan a corporate meeting, you can be certain of one thing: nothing and no one remains unattended. Every tool you'll need, from planning to execution, will be at your disposal. You may be planning a single corporate board meeting, a nationwide series of medical dinner meetings, or a gala event. Xenial India assists you in planning and organising all meeting logistics based on your specifications while catering to all your participants needs effectively.

Incentive Programs

Employee incentive events are organised to recognise and reward them for their hard work, dedication, and commitment to meeting their professional goals. Local or international MICE services provider allows businesses to identify top performers, maximise team performance, and motivate employees.

Throughout the Year, Xenial can Organise a Variety of Incentive Events for Your Company, Including:

  • ➤ Dinner and theater
  • ➤ Holiday parties
  • ➤ Private parties
  • ➤ Music festivals

Our incentive events are an excellent way for companies to reward their employees for their efforts. We focus on the details for each activity, keeping your preferences and objectives in focus. As the best MICE agency in Delhi NCR, we offer the most competitive pricing in the event management industry. Having successfully worked with several top organisations to provide incentive programs far exceeding their expectations, we have garnered the required expertise and a robust network of vendors and suppliers.

This is what we cover under the incentive offerings:

  • ➤ Destination and venue recommendations
  • ➤ Special itinerary creation
  • ➤ Interactive team-building activities
  • ➤ Gala dinners
  • ➤ Creative recreational programs
  • ➤ Various value-added benefits

Conference Arrangements

A regional conference offers numerous opportunities for businesses to exchange market knowledge, seek partners, and build networks. As a leading MICE company in Gurgaon, we have successfully organised domestic and international conferences with up to 20,000 attendees and have extensive experience managing a wide range of breakout sessions and workshops.

This is what we offer under conference arrangements:

  • ➤ Event and conference planning
  • ➤ Daily program and agenda design
  • ➤ Event budget planning, financial control, and secretarial support
  • ➤ Submission of relevant application papers
  • ➤ Audio equipment arrangements
  • ➤ Planning innovative themed gala dinners
  • ➤ Liaison with local governments and tourism boards
  • ➤ Sponsorship marketing
  • ➤ Contingency planning and crisis management

We provide a wide range of creative, administrative, and logistical services to ensure the successful execution of your program, conference, or event at all stages of planning and execution. Xenial can arrange for print work, abstracts, publications, computer rental, audio-visual displays, sets, and signage, among other things. Every aspect of your event will be managed with skill and precision, with our dedicated staff coordinating all elements. We understand the various needs, always strive to deliver uniqueness to an event, exceed client expectations, and believe in flawless execution. Nowadays, the demand for conference and event management agency Gurgaon varies greatly in terms of size, length, and purpose. Businesses are looking for unique venues for their business meetings, events, conferences, etc.

Exhibitions/Events Arrangements

Xenial has organised numerous exhibitions in the domestic region, providing buyers and sellers with invaluable networking opportunities.

Our event planning services revolve around:

  • ➤ Hotel recommendations for easy access to exhibition sites
  • ➤ Event activity budget planning
  • ➤ Event registration and I.T. assistance
  • ➤ Venue recommendations
  • ➤ Logistics planning

Xenial, a MICE company in Gurgaon, can handle all aspects of Conference organising, Business Meetings, Event Management, Seminars, Exhibitions, Product Launches, and Incentives. Every event is tailored to suit our client's specific requirements, and every detail is handled with care, right from the pre-event preparations, during the event itself and through to post-event settlements. Extensive planning and considerable research ensure the most comprehensive & memorable conference for all our clients.

Within a few years, Xenial India has gained extensive MICE experience and insight by providing outstanding personalised MICE services to a wide range of corporate organisations. Our qualified, trained, and skilled team has a track record of successfully planning and executing MICE events across India. We make every effort to provide high-quality, dependable services to our clients at reasonable prices, and we are regarded as one of the best MICE agencies in Delhi NCR.

MICE events can be a great way to bring people together, build relationships, and share knowledge and ideas. If you are planning a MICE event in India, it is important to work with a reputable and experienced MICE service provider to ensure that your event is successful.

Why Xenial India?

If you are looking for the best B2B MICE company in Gurgaon, look no further than Xenial India, one of the market's leading MICE planners.

We have event managers with decades of combined MICE industry experience. We make every effort to provide services that meet our client's expectations and desires. We have also successfully served the needs of corporations, professional associations, and government agencies. With our experienced teams, we are committed to successfully completing your meetings, incentive events, conferences, and exhibitions. Our end-to-end MICE services include organising, setting up, and designing.

Power of arranging business accommodations and event venues in 900 plus Indian cities.
Technology-driven solutions. Dedicated dashboard interface to manage booking accounts.
Centralised services and a robust and ever-growing network of 15,000 plus hotels.
End-to-end management services for corporate accommodation, events and cab services.

What are our clients saying about us…